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Tutorial: Inserting multiple rows or columns in Excel

See how to quickly insert multiple rows or columns in your Excel spreadsheet. By Sean McManus, from the book 100 Top Tips: Microsoft Excel

I'll show you how to quickly insert multiple rows. You can use a similar technique to insert columns.

  1. Click the number of the row where you want to insert above, and drag down for as many rows as you want to insert. For the example here, I want to insert three rows above row 4.

    screenshot of Excel showing an example of inserting multiple rows

  2. Click Insert in the Cells group of the Home tab. You could alternatively use Ctrl with the plus symbol (+). You can use the + key on your number keypad or add Shift to the key combination to use the key on the main keyboard.

    screenshot of Excel showing the result after inserting multiple rows

  3. If you're inserting a row to copy another row into it, you can save time by copying the row first. When you insert, your copied row will be pasted into the new row(s).


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About 100 Top Tips: Microsoft Excel

This tutorial is from 100 Top Tips: Microsoft Excel. The powerful pocketbook helps you to learn more from your data, be more productive with Excel, and improve the accuracy of your spreadsheets. It's packed with shortcuts, tips, and hacks for Excel that solve everyday business problems. Find out more and download a free PDF sampler here, and order the book online here.

Book cover: 100 Top Tips: Microsoft Excel

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