Home > Books > 100 Top Tips: Microsoft Excel > Managing large spreadsheets

Tutorial: Managing large spreadsheets in Excel

Some Excel files can be huge. Discover how to make spreadsheets easier to navigate and easier to manage in this how-to guide by Sean McManus, from the book 100 Top Tips: Microsoft Excel

There are several techniques that can help you to manage large spreadsheets.

  1. On the View tab, click New Window to see your worksheet in another window at the same time. You can scroll around in the windows independently, but it's just two views of the same document. Any changes you make will be visible in both windows. Use Arrange All on the View tab to organize your windows side by side.

  2. Keep column and/ or row headings in view when you scroll. Also on the View tab, Freeze Panes can keep the top row or first column in view. You can freeze both by selecting the cell that is underneath the column heading and to the right of the row heading that you want to keep, and then choosing Freeze Panes. Using this approach, you can freeze several rows or columns.

    screenshot of Excel showing the Freeze Panes options

  3. Focus on what's important by hiding rows and columns you don't need right now. Select the rows or columns (click and drag on their letters or numbers in the margin), and choose Hide Rows or Hide Columns. These options are on the Home tab, in the Editing group, under the Format menu.

    screenshot of Excel showing the Hide and Unhide options


Where next?


About 100 Top Tips: Microsoft Excel

This tutorial is from 100 Top Tips: Microsoft Excel. The powerful pocketbook helps you to learn more from your data, be more productive with Excel, and improve the accuracy of your spreadsheets. It's packed with shortcuts, tips, and hacks for Excel that solve everyday business problems. Find out more and download a free PDF sampler here, and order the book online here.

Book cover: 100 Top Tips: Microsoft Excel

Buy the book here

Credits

© Sean McManus. All rights reserved.

Visit www.sean.co.uk for free chapters from Sean's coding books (including Mission Python, Scratch Programming in Easy Steps and Coder Academy) and more!

Discover my latest books

100 Top Tips: Microsoft Excel

100 Top Tips: Microsoft Excel

Power up your Microsoft Excel skills with this powerful pocket-sized book of tips that will save you time and help you learn more from your spreadsheets.

Scratch Programming in Easy Steps

Scratch Programming IES

This book, now fully updated for Scratch 3, will take you from the basics of the Scratch language into the depths of its more advanced features. A great way to start programming.

Mission Python book

Mission Python

Code a space adventure game in this Python programming book published by No Starch Press.

Cool Scratch Projects in Easy Steps book

Cool Scratch Projects in Easy Steps

Discover how to make 3D games, create mazes, build a drum machine, make a game with cartoon animals and more!

Raspberry Pi For Dummies

Raspberry Pi For Dummies

Set up your Raspberry Pi, then learn how to use the Linux command line, Scratch, Python, Sonic Pi, Minecraft and electronics projects with it.

Earworm

Earworm

In this entertaining techno-thriller for adults, Sean McManus takes a slice through the music industry: from the boardroom to the stage; from the studio to the record fair.

Scratch and Raspberry Pi resources

Scratch cat with balloons invites you to visit my Scratch resources

Sean's Scratch Resources

Tips, tutorials and free book chapters for Scratch, a coding language widely used in schools.

Four LEDs on a breadboard connected to a Raspberry Pi

Sean's Raspberry Pi Resources

Tutorials and guides for the Raspberry Pi, a budget computer perfect for learning to program.

Walking astronaut from Mission Python book Top | Search | Help | Privacy | Access Keys | Contact me
Home | Blog | Copywriting Services | Books | Free book chapters | Articles | Music | Photos | Games | Shop | About